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14/11/2024
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Instructions on how to use digital signatures are simple and easy to understand

In the 4.0 era, all document and paper processing processes are done via the internet. Even the signing process uses digital signatures to make the workflow simpler and easier. Although digital signatures are increasingly widely used, not all businesses know how to use digital signatures?

Understanding the problems that many businesses are facing, the following article from Saco Inc  will share with you how to use digital signatures more simply and easily than ever.

How to install digital signature

The digital signature installation process is very simple and easy. Immediately after receiving the supplier's digital signature, you can proceed with the installation and placing the USB Token on your tablet or laptop. The installation process only needs to be done once and does not require reinstallation. When you use it later, you just need to plug the digital signature through the USB port into your desktop or laptop computer to digitally sign invoices, documents, etc.

Below are the steps to install FPT-CA digital signatures that you can refer to to perform settings for other types of digital signatures.

  • Step 1: Plug the USB token into the USB port of your desktop computer or laptop -> Select My computer on your computer -> Select the FPT-CA USB drive -> Right click and select Open.
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  • Step 2: In the FPT digital signature installation folder, double click on the file fpt-ca-v*-install or right click and select Run as administrator to install the software.
  • Step 3: The software displays a popup, select the language of your choice Vietnamese -> Select Install -> After installation is complete, select Finish.

How to sign a digital signature

The use of digital signatures is becoming more and more popular, making transactions simpler and easier. In just a few short minutes, businesses can only process paperwork and documents.

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With digital signatures, you don't need any paperwork or records, and you don't even need to meet business partners to quickly and easily conclude contracts. This method brings high efficiency, demonstrating professionalism in the working process, especially in today's digital technology era.

Using digital signatures is quite simple, thereby creating convenience for users during use. After installing the digital signature software on the business computer, you need to check the information and photo usage time to see if it is the same as the information when purchasing the digital signature before proceeding to use it.< /p>

When using a digital signature to sign a document, you first need to select the symbol of the unit where you registered the digital signature and select the digital certificate. Next, enter the PIN code, select the business information and check again.

When using digital signatures to sign contracts, co-pay bills, forms or declare taxes online, you just need to select the online signature on the document. Then log in to the provider's digital signature software and re-authenticate with the pin code to secure the account.

How to manage digital signatures

Securing digital signatures is one of the important things that you need to pay special attention to in the process of managing digital signatures for your business. So how to manage digital signatures effectively?

To use a digital signature, you need to log in to your account public key and security key. The key as well as the information of the digital signature will be stored in the USB Token to ensure security and confidentiality of the digital signature.

If you want to change your name or digital signature information on social insurance, invoices or change your password, just do the following:

Rename USB Token

Access the renaming configuration on Token PKI and select "Rename" then enter the new name you want and click the "Accept" button and you have successfully renamed the USB Token.

If you want to change information, click on "Change information" then update the new information you want to change then click on the "Confirm" button to succeed.

Change password for USB Token

Regularly changing the password for the USB Token will help you best protect your digital signature account. To change the password for the USB Token, you need to access "Configure change pin code" and enter the old pin code, followed by entering the new pin code and then select the "Accept" button to complete the process of changing the password for the Token. My USB.

The above article from Saco Inc shares with you how to install digital signatures, how to use digital signatures and how to manage digital signatures. Hopefully, through the instructions from our article above, you will be able to use digital signatures effectively. Wishing you success when using digital signatures for your business.

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