Errors when notifying the issuance of electronic invoices and how to handle them

What content should be included in the notice of issuance of electronic invoices?

Electronic invoices are indispensable documents in business operations. It helps businesses record revenue and operating expenses and is an important basis for determining the business's financial obligations to the state, especially tax obligations.

The notice of electronic invoice issuance includes the following content

• Name of unit, enterprise issuing invoice, tax code.
• Company address and FAX number, phone number
• Issued invoice types include invoice type name, invoice symbol, and invoice model number. Besides, there is information about the start date of use and the number of issuance notification invoices.
• Name and tax code of the enterprise issuing the invoice.

3 major errors in the notice of electronic invoice issuance

Errors in information on the notice of electronic invoice issuance

• The invoice has information such as the name and address of the issuing unit that is not consistent with the information previously registered for tax.
• Invoice samples, invoice symbols, and invoice numbers overlap with previously announced invoice numbers.
• Invoices with styles, designs, and symbols different from the information on the attached invoice form.
• Incorrect information on start date for proper use
• The invoice does not have the same level of information as the business providing the electronic invoice issuance. Or the information the enterprise announces to issue an electronic invoice does not match the information on the attached invoice.

Errors in the decision to apply electronic invoice issuance notices

• When announcing the issuance of electronic invoices, many businesses often make the serious mistake of not attaching the decision to apply the notice of electronic invoice issuance.
• Or the decision to apply the notice does not have the signature or stamp of the taxpayer.
• The content of the decision notifying the issuance of electronic invoices does not fully comply with the contents of the basic decision form issued with Circular No. 32/2011/TT of the Ministry of Finance.< /li>

Errors in notification of issuance of electronic invoices related to sample invoices

The electronic invoice issuance notice will not be valid if the electronic invoice form with all required criteria is not attached when sending the issuance notice. Information such as name, address of unit and business on the sample invoice does not match the tax registered information.

Handling errors in notification of electronic invoice issuance

When you have made a notice to issue an electronic invoice with the business's digital signature but have not received approval from the tax authority
If an error is discovered such as: wrong invoice form, wrong invoice quantity, wrong notification date or wrong tax code, wrong company name or even wrong business address... Just proceed to correct the information If the error is discovered, then make a notification to issue a new invoice and a new appendix and resend it as usual.

In case an error is discovered when the notice of issuance of an electronic invoice has been approved by the tax authority but the documents have not yet been issued.
When you discover that the invoice template is not suitable for your business, just make a notice to cancel the previously issued invoices, and send an official dispatch to the managing tax agency clearly stating the reason. Then wait until the tax department has finished reviewing and will agree to let you issue a new electronic invoice notification.

When you discover that other information on the invoice such as address, company name, etc. is wrong. You send the tax department a notice of changes to the issued invoice information.After that, wait until the tax department has approved it before you can amend the wrong information on the invoice.

In case the notice of electronic invoice issuance is incorrect, discovered after the tax authority publicly posted it
In this case, businesses need to contact the directly managing tax agency for instructions on how to handle it promptly. Businesses that are more serious may be subject to administrative fines and invoice cancellation according to the provisions of law

If there are any errors when notifying the issuance of electronic invoices, the relevant tax authority will reject the application and request it to be resubmitted, causing loss of time and costs for businesses. Therefore, understanding this method is very necessary.

Above is Saco Inc's information about errors when notifying the issuance of electronic invoices and instructions on how to handle some cases. Hopefully the above information can help those of you looking for news about this issue.